Payroll, Retirement & Benefits

2024 SEBB Open Enrollment and Benefit Fair Dates and InformatioN (STAFF Login Required)

The Payroll, Benefits & Retirement Department is dedicated to supporting our district’s staff through delivering accurate and timely payroll, comprehensive benefits, and a secure retirement plan.

We are committed to providing exceptional customer service, fostering a culture of trust, continuously improving our processes to enhance efficiency and accuracy, and maintaining compliance with all relevant regulations.

We believe our work contributes to the financial security and peace of mind of our employees, allowing them to focus on providing an effective learning environment for our students.

Some of the services we provide include

Payroll and timesheet questions
Payroll Forms
Benefit Open Enrollment
Retirement Consultation

Please call or email us with questions, or choose a link at the top to navigate through our site.

Payroll Forms

W-4 and Direct Deposit Training

Step 1 - Personal Information

Enter your FULL LEGAL name.
Enter your full social security number (not just the last 4 digits)
Enter your address including city, state, and zip code.
Check the box in 1(c) that best applies to you.

Step 2 - Multiple Job or Spouse Works

This section is for those who have multiple jobs or have a spouse that is also employed.
Read through all options carefully.
Make sure you understand option C before deciding to check the box.

Step 3 - Dependents and Other Credits

These fields require a calculation.
Calculate the number of dependents multiplied by either $2,000 or $500, depending on which line applies to you, and enter that amount in the correct field.
Please do NOT enter the number of dependents in these fields.

Step 4 - Other Adjustments

This section is for additional withholding.
The payroll department are not tax professionals and cannot provide tax advice.
We encourage you to consult your tax advisor with questions or if you need assistance with this section.

Step 5 - Employee Signature

Sign and date the form!
Be sure to use your full legal name.
The completed form should be given to Human Resources during your onboarding appointment.

Personal Information

Enter your full legal name (as it appears on documents) and your district-issued employee ID number.
Be sure to choose one of three options:
- Activate (for new employees)
- Change (updated or changed bank information)
- Cancel (in cases of bank fraud and your account was closed)

Voided Check or Bank Letter

In order to process your direct deposit, you will need to provide a voided check.

Sorry, we cannot accept a deposit slip or bank statement.

Tip #1: The voided check MUST be pre-printed with the employee’s name
Tip #2: The routing and account numbers on the voided check must match the routing and account numbers you enter on the form.

If a voided check is not available, your bank can provide a letter verifying your name and account number.

The bank letter must be printed with your name and account and routing numbers.

Bank Account Information

Enter the name of your financial institution.
Enter the routing and account numbers of the account you want your pay deposited to.
Be sure to check the box whether the account is CHECKING or SAVINGS

Finalize the Form-Sign and Date

Enter the name of your financial institution.
Enter the routing and account numbers of the account you want your pay deposited to.
Be sure to check the box whether the account is CHECKING or SAVINGS

W-4 Forms

Employee Online User Guides

Administrators Leaves

Vacation

Administrators receive 25 days of vacation annually. 40 days of unused vacation may be carried forward from one contract year to another. Vacation days in excess of 40 days must be used by August 31 of each year. Days in excess of 40 days will be removed from balances on September 1. You are entitled to cash out up to 10 days in January or June of each year. You are required to take a minimum of 10 days of vacation each year which could be cashed out, donated via the leave share program, or used.

Non-Traditional Day

Administrators may earn up to a maximum of 12 nontraditional days, which would be hours that are worked on any weekend or holidays throughout the year and approved by supervisors. Non-traditional days may be used only under the same conditions as vacation days. Non-traditional days in any contract year may be used in the month of July or August of the next contract year but shall not carry over from year to year. All days not used as of August 31 will be removed from balances as of September 1. This leave can only be used by the employee.

Personal Leave

Administrators will receive 4 days of personal leave each contracted year in July. A maximum of four personal days may be carried into the following school year, to a maximum accumulated of ten days. Administrators may receive monetary compensation at per diem for four of their unused personal leave days in the month of June. If no personal leave hours are cashed out, donated via the leave share program, or used by June 30, any balance over the max will be removed out of the balance and not carried over to the next year as of July 1. This leave can be cashed out, donated, or used.

Sick Leave

Administrators will receive 12 days of illness, injury and emergency leave (sick leave) annually, based on the employee’s hours of work per day. Unused sick leave may be accumulated on a year-to-year basis up to a maximum of the number of contract days in a contract period, not to exceed one year. Sick leave excess over the contract period as of June 30 will be removed from balances on July 1. Sick leave can be used or donated via the leave share program throughout the year. Administrators can participate in the attendance incentive program which allows you to cash out your sick leave in January to a VEBA program if over 180 days in balance (per other requirements within the program) or cashed out in excess of 60 days (per other requirements within the program). This leave can be cashed out, donated, or used. We encourage you to utilize the Employee Online-Leave Tracking Tab to review your usage and balances. This will allow you to monitor your balances throughout the year.

Who's Eligible?

Classified employees working at least 3.5 hours per day 5 days / week and certificated employees working a .5 FTE or above daily are eligible to enroll in the State Retirement System.

In addition to mandated state retirement, the district offers an optional deferred compensation program and tax shelter annuities.

*Substitute employees may be able to purchase service credit at the end of the school year.