Facility Use

1. Register as a Community User

   • Visit our Community Calendar.

   • In the upper right-hand corner, select Login for Facility Use.

   • On the next page, click Create Account and complete the required fields.

   • Important: Be sure to click the Final Submit button. (Your account will not be processed without this step.)
      

2. Request Facility and Email Documents
   • After creating an account, submit your facility request in the Community Calendar portal.
   • Email the following documents to ashlocHM@puyallupsd.org: 
     • Proof of Liability Insurance
     • Signed Concussion/Cardiac Form (For Sports Events Only)
   • View our Price and Fee Schedule to view price classes, types of facility rentals, equipment and more. 
   • Important: Please note that the "end time", for any Community Facility Reservation, is no later than 9:00 p.m.  Outside organizations shall not promote or take registration for events on district property until after they've obtained a signed and approved facility use permit.
      
3. Receive Preliminary Approval
   • You’ll receive a confirmation email with available dates (If no payment is required, your rental confirmation is complete).
      
4. Receive and Pay Invoice
   • If payment is required, you’ll receive an invoice. Payment is due 5 business days before your first rental date.
   • Pay the invoice by one of the following: 
     • Online - Facility Rental Online Payment Portal (recommended)
     • Credit Card via Phone - Call the Accounting Department at 253-841-8767 or 253-841-8762. Be ready to provide the building use number (provided on the preliminary approval) and the amount due on the invoice.
     • Check via Mail or In-Person -  Checks should be made payable to the Puyallup School District. Payments are accepted by mail or in person at the Operations Department. Address: PSD Operations Department, Attn: Facility Use, 323 12th St NW, Puyallup, WA 98371 
        
5. Final Confirmation
   • After payment is processed (if applicable), your event is fully approved.

Scheduling Changes for Indoor Facilities? Email ashlocHM@puyallupsd.org.

Cancellation or change fees will be charged for any approved facility use applications, per Board Policy 4260.

• Turf
  • Sparks Stadium -  601 7th Ave SW, Puyallup, WA 98371

    • Public Use: Monday–Friday, 7 a.m. to 2:45 p.m. (not available for rentals during this time).

    • Group Reservations: Available evenings and weekends: Saturday–Sunday, 8:00 a.m.–9:00 p.m.
       

  • Jag Field (Emerald Ridge High School) - 12405 184th Street E, Puyallup, WA 98374
  • Ram Field (Rogers High School) - 12801 86th Ave E, Puyallup, WA 98373 
    • Ram and Jag Field Rental Times
      • Monday-Friday - 4:30 to 9 p.m.
      • Saturday-Sunday - 8 a.m. to 4 p.m.

• Grass
  • Rental Times
    • Monday-Friday, 4:30 p.m. to 9 p.m.
    • Saturday-Sunday 8:00 a.m. to 9 p.m.
  • View our Field Maps.

1. Register as a Community User

   • Visit our Community Calendar.

   • In the upper right-hand corner, select Login for Facility Use.

   • On the next page, click Create Account and complete the required fields.

   • Important: Be sure to click the Final Submit button. (Your account will not be processed without this step.)
      

2. View our Price and Fee Schedule 
   • View price classes, types of field rentals, equipment and more.
      
3. Submit Forms
   • Access and fill out the following forms:
     • Turf Use Request (for Sparks Stadium, Jag Field, or Ram Field)
     • Grass Use Request (Grass Fields)
     • Proof of Liability Insurance
     • Signed Concussion/Cardiac Form
   • Email the forms:
     • For Jag and Ram Fields - Heidi Ashlock
     • For Sparks Stadium and Grass Fields - Rita Marth
        
4. Review and Approval Process (For Grass Use Only)
   • Requests are sent to building principals or office managers for calendar checks and approval (Principals have first right of approval or denial).

   • Approved permits are sent to the PSD Athletics Office (Sparks Stadium) to check for district-wide conflicts.

   • PSD Facilities reviews permits for maintenance conflicts.
      

5. Confirmation

   • Once approved, a copy of the permit is sent electronically to the requester.

   • Be sure to include a correct and legible email address on the form.

• Scheduling Changes? 
  • Jag or Ram Field - Email ashlocHM@puyallupsd.org
  • Grass Fields - Email MarthML@puyallupsd.org

Cancellation or change fees will be charged for any approved facility use applications, per Board Policy 4260.

• Facility Use Verification
  • Indoor Facilities: You do not need to carry a paper permit for indoor rentals. Building custodians maintain a calendar for scheduled events, and the evening custodian is notified when a group is coming.
  • Turf and Grass Fields: Paper permits
  • Optional: For added convenience, groups may show a copy of their reservation confirmation email (on a phone or printed) for verification when arriving.

• Access is only granted when the adult supervisor (21+) is present.

• Groups may use only the areas designated on their permit. Nearby restrooms will be assigned by the custodian or district representative.

• Groups may arrive no more than 10 minutes before the scheduled rental time.

• Groups must assign an adult designee (coach, parent, etc.) to monitor doors and allow entry.

• Do not prop doors open unattended.

• If a second group arrives mid-rental, another designee must be present to let them in.

• District Personnel: A custodian or district staff member will be assigned to all indoor rentals. Upon arrival, contact the custodian at the number posted on the front door. If the custodian is unavailable, call PSD Security at 253-229-1158 (3 p.m. to 7 a.m.).

• An adult supervisor (21+) must remain with the group 100% of the time in the approved area.

• The supervisor must notify the district representative when the event ends so the facility can be secured.

• Supervisors are responsible for ensuring all participants follow PSD rules.

• Alcohol, tobacco, narcotics, and dangerous drugs are strictly prohibited.

• Food and drinks are not allowed in classrooms or on carpeted areas (water is permitted).

• Do not attach materials to walls, ceilings, or floors unless approved in writing.

• All requests for set-up (tables, chairs, etc.) or equipment must be included on the facility use permit.

• Some equipment may require an additional fee (see district fee schedule).

• Do not assume equipment use is included with rental.

• Do not disturb teacher desks, computers, projectors, or instructional materials.

• Whiteboards may only be used with prior approval on the permit.

• Balls and athletic equipment must be carried to and from the gym.

• Athletic shoes are required on gym floors.

• Return hoops, bleachers, and equipment to their original position.

• Return the space to its original setup (chairs, tables, equipment).

• Leave the facility clean and orderly.

• Groups may be invoiced for custodial services if extra cleaning or furniture reset is required.

• Activities must end at least 15 minutes before the “Rental End Time” listed on the permit.

• Facilities must be completely vacated by the end time on the permit.